VoIP and Cost: Advantages for Small Businesses

If you’re a small business looking to compete with larger, more well-established businesses then there’s one thing that you probably worry about most—cost saving. At Top 5 Business VoIP, we understand the struggle for small businesses to save up on expenses and to introduce efficient systems of communication at work. What if we told you we had the solution to both these problems?

Finding your business a phone system that’s technologically advanced is a guaranteed way to make savings. Voice over Internet Protocol, which is also known as IP telephony and VoIP, is now considered a global industry standard. Businesses can no longer function without a coherent internal communications plan, and fortunately, VoIP phones do just that. These hardware systems not only support internal communication functions but also provide an organized mechanism for you to reach out to important clients and partners.

Hardware based VoIP systems or hardphones are devices that look just like traditional landline phones but come with a multitude of features such as call monitoring, call forwarding, voice mail transcription and video conferencing.

We’re here to break down the costs associated with these systems and help you make the best decision for your business’s growth.

Why choose a VoIP hardphone?

1. Easy and feature-rich

Hardware based VoIP phones are perhaps the easiest to use if you’re making the switch from landline. Just like a physical telephone, the user interface remains the same and the device sits at your desk. Though inconspicuous on the outset, a VoIP hardphone packs tons of features that allow you to streamline all your internal business communications. Depending on the service provider you choose, you could get caller ID, call monitoring and call forwarding options in most standard packages. You can also perform three-way calling and hold near limitless video calls.

2. Reliable

Your VoIP phone is a winner when it comes to reliable communication. As a small business, you cannot afford to miss out on contacting important clients or delay meetings with staff members. Work must go on and your VoIP hardphone is capable of lifting the weight. As long as you have a stable internet connection, you’re good to go. But in case your internet goes down, there are in-built methods to backup your data so you’re never really out of the loop.

3. Quality

VoIP hardphones are made precisely to receive phone calls; hence audio quality is almost always clear. Unlike the software-based phones, hardphones feature noise cancellation options which is great for when you’re stuck in a small room with loud background chatting.

What are the costs?

With all these benefits one would assume sky-rocketing rates for a VoIP hardphone but that’s really not the case. Hardphones tend to be cheaper than landlines and softphones, both. So, you can expect to save plenty on your monthly bills!

If you’re using an off-site hosted system then you may have to pay around $25 per user every month. Most VoIP providers are able to break down the costs based on the number of users and the size of the company. To find the best possible VoIP service provider for your business, you can compare price plans here.